HR Strategy Global

Employers: Don’t Make These Top 13 FMLA Mistakes

Employers Don’t Make These Top 13 FMLA Mistakes
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Do you want to know the top FMLA mistakes in 2022? Under the Family Medical Leave Act, business owners and human resource specialists have been offered protected leave since 1993. (FMLA).

Even though the FMLA has been in place for more than 25 years, numerous managers and employees continue to violate the law and incur fines.

Recently, one employer paid a fine of $200,000 for improperly terminating an employee while they were on leave.

Unfortunately, rather than decreasing, FMLA violations are on the rise.

Don’t Make These Top 13 FMLA Mistakes

Let’s talk about the most typical errors so that employers can prevent them.

1. Absence of An FMLA Policy

Employers are free to establish specific rules regarding FMLA leave under the FMLA. The 12-month leave is one of the definitions that employers can provide.

A 12-month period allows employees a maximum of 12 weeks of FMLA leave. Employers can specify, though, whether that period falls within a rolling 12-month period starting from the present day or a calendar year.

2. Failing to Inform Workers of Their Rights

Unfortunately, a lot of employers assume that workers already know or are aware of their rights.

Employers must nevertheless inform workers of their FMLA leave rights in two different ways. The FMLA rights for employees must first be posted by employers.

Second, employers are required to inform new hires of their FMLA rights. The notice may be made available in electronic form, on a form, or in the employee handbook.

3. Not Using FMLA Forms

One of the top FMLA mistakes is employers are not using FMLA forms. Employers should utilize FMLA forms for employee leave in addition to notifying the affected employees.

This helps to ensure that employers abide by FMLA regulations, and using the official forms will ensure that the employer doesn’t request information that is forbidden by the FMLA if it needs to obtain any kind of medical verification of an employee’s leave.

4. Failure to Confirm the Eligibility Date for Employees

When an employee has put in 1,250 hours over the previous 12 months and a total of 12 months’ work for the employer, they are qualified for FMLA leave.

5. Managers Who Are Silent and Do Not Notify HR of Employee Leaves

Too frequently, when an employee requests time off that could be used toward FMLA leave, managers in an organization fail to inform HR of the request.

Because FMLA leaves cannot be retroactively applied, this is a problem. Therefore, workers will have a leave period longer than 12 weeks. An eligibility notice of FMLA rights should have given to employees who take FMLA leaves within five days of the start of the FMLA. They must also present rights and responsibility notices at the same time.

6. Managers Who Lack Training and Are Unaware of FMLA Rights or Leave

Managers are frequently not given the proper training to recognize FMLA leave or to comprehend how the law operates. Keep in mind that an employee may be granted leave without specifically invoking the FMLA.

7. Refusing to Grant Leave and Then Acting Negatively

Although employers have the right to refuse FMLA leave for unqualified circumstances, doing so and then taking swift adverse action against the employee is often a mistake.

8. Inadequate FMLA Coverage

Some employers mistakenly think that FMLA leaves only applies to situations that are related to their jobs. A severe misunderstanding exists here. Employees may request leave not only for themselves but also for their spouses, parents, and other eligible family members.

9. Excessive FMLA Coverage

Employers occasionally commit the error of providing coverage that is too extensive. This is particularly likely to occur in states with state-specific FMLA laws that overlap the federal FMLA, such as Colorado or California.

10. Not Maintaining Precise Records

Sadly, the FMLA, like many other employment laws, requires the employer to maintain thorough records or face penalties for non-compliance.

Employers who don’t maintain accurate records of employment leave may give employees more time off than they intended.

11. Missing Job Descriptions and Incorrect Medical Certifications

The employee’s job description must have bound by the employer to the designation notice. This enables the health care provider to precisely release the employee for work and comprehend what their responsibilities are.

12. Not Comprehending How Light Duty Work Fits into FMLA Leave or the ADA

Intermittent leave is permitted under FMLA. This might entail a modified work schedule, part-time employment, or modified job responsibilities.

13. Improper Management of Benefits While Employees Are on Leave

While workers are on FMLA leave, employers must continue providing health insurance. They might, however, call for employee contributions.

Wrapping Up

When an employee returns to work after failing to make the required health care contributions, coverage must be available immediately. Employers frequently have to keep track of local, state, and federal laws governing scheduling, minimum wage, and sick leave in addition to FMLA regulations. Well, by following these FMLA mistakes, you can help your organization make a healthy environment for your employees. 

About the author

Imran Khan

I am Imran Khan, a senior writer with over six years of experience. I have worked in a variety of industries and for different types of businesses. My writing is focused on helping people achieve their goals. Whether it is through providing actionable tips or inspiring stories, I want to help my readers become the best version of themselves.